OSHA Recordkeeping and Reporting

OSHA Recordkeeping and Reporting is an important element of OSHA safety requirements. OSHA Recordkeeping and Reporting requirements have been in place for over four decades now, dating to 1971. Apart from major changes that happened in 2002; another set of changes happened in 2015.

As part of the changes brought in in 2002, firms are required to keep three recordkeeping forms:


Changes brought about to OSHA Recordkeeping and Reporting in 2015

In 2015, OSHA brought about two important updates and changes to the OSHA Recordkeeping and Reporting requirements. The summary of the changes brought about may be explained thus:

  1. Change in the list of industries exempt from the requirement to keep OSHA Recordkeeping and Reporting: In 2015, OSHA changed the previously used sources for industry identification and injury illness data. From the Standard Industrial Classification (SIC) system, which was used to identify industries and the Bureau of Labor Standards (BLS) which was used to obtain injury and illness data; the update of 2015 started using data from the North American Industry Classification System (NAICS) for industries and data from the BLS from 2007 to 2009 to obtain data for injuries and illnesses.
  2. OSHA Recordkeeping and Reporting has brought in another change for 2015. The list of severe work-related injuries and illnesses that all covered employers must report to OSHA has been expanded. According to the new provision, while the current requirement of reporting all fatalities within eight hours has been retained, another one has been added. Now, each of the following - inpatient hospitalizations, amputations and loss of an eye - has to be reported to OSHA within 24 hours.

How is a case fit to be recorded?

OSHA prescribes a flowchart for determining whether a case is fit to be reported to it. As part of OSHA Recordkeeping and Reporting, the following flowchart is used to understand if a case is to be recorded:


Source: OSHA

Ways of reporting

OSHA Recordkeeping and Reporting states the way by which to report the events required to be reported. Whenever a designated injury or illness of the employee is brought to the notice of the employer; the employer can use any of these methods to report: